The POA will periodically send out reminders to the community, especially when we have several new owners that have moved in recently. A few quick items:

• If you have not yet done so, please ensure that you have access to the docksidecovepoa.com website. On the site we have a variety of materials available for reference. If you need help with access, please respond directly to this email.
• Please make sure to review the documents on the website, especially in regards to the Architectural Review Committee (ARC). Between the CCR's, bylaws, and ARC documents you can get a feel for the requirements in the community.
• Keep in mind that even if a home construction project is complete, the covenant and ARC rules still apply to other projects such as pools, fences, landscaping, and retaining walls. When in doubt, it is best to ask questions of the Board or ARC members for assistance. The Board mailbox is docksidecovepoa@gmail.com, and the ARC mailbox is docksidecovearc@gmail.com. The Board and ARC are here to help and want to make the process as easy as possible for everyone while staying in compliance with community requirements.
• Board meetings are open to anyone in the community that would like to join via Zoom. If you would like to attend, please reach out to the Board email box.
• We are always looking for volunteers for our committees - ARC, Dock/Trail, Landscaping, Social Events, and Welcome/Hospitality. If you would like to be involved there are a variety of ways to do so, and we always appreciate the help.

The purpose of this policy is to clarify the role of the Board of Directors in disputes between property owners and to promote the fair and consistent administration of the Association’s governing documents.

The Board of Directors is responsible for administering and enforcing the Association’s Declaration of Covenants, Bylaws, Rules and Regulations, Architectural Review Guidelines, and other duly adopted policies.

The Board is not a court, arbitrator, or mediator for disputes between individual property owners unless the matter involves an alleged violation of the Association’s governing documents or damage to Association property.

The following are generally considered private matters between property owners and are not subject to Board investigation or resolution unless they also constitute a violation of the governing documents:

• Personal disagreements or conflicts
• Offensive or discourteous behavior
• Property line disputes
• Claims of trespass
• Damage to landscaping or other private property
• Disputes involving contractors hired by an owner
• Civil claims for monetary damages

Owners are encouraged to communicate respectfully and, when appropriate, seek voluntary mediation or legal counsel to resolve such matters.

The Board may investigate and take appropriate action when a complaint involves:

• An alleged violation of the Declaration, Bylaws, Rules and Regulations, or Architectural Guidelines
• Unauthorized improvements or exterior modifications
• Use of Association common property
• Damage to Association-owned property
• Any other matter expressly assigned to the Board under the governing documents

The Board’s role is limited to determining whether the governing documents have been violated and, if appropriate, taking enforcement action authorized by those documents.

The Association is not a law enforcement agency.

Complaints involving threats of violence, assault, theft, vandalism, harassment, or other suspected criminal activity should be reported promptly to the appropriate law enforcement agency. The Board may cooperate with law enforcement as appropriate but will not conduct criminal investigations.

Nothing in this policy shall be interpreted as creating a duty on the part of the Association or the Board to investigate, mediate, arbitrate, or resolve disputes between owners except as expressly required by the governing documents or applicable law.

Failure of the Board to become involved in a private dispute shall not constitute negligence, waiver, or acceptance of responsibility for the underlying matter.

The Board will strive to administer the Association’s governing documents fairly, consistently, and without favoritism toward any owner.

Dockside Cove Property Owners’ Association Notice

This is a reminder to all POA members that any updates to the exterior of your home, as well as large landscape projects, including but not limited to: hardscapes, pools, and fences, or projects that mandate heavy vehicles, require prior approval from the Architectural Review Committee (ARC). Please ensure you obtain approval before beginning any such projects. Guidelines are found in the Documents folder in the docksidecovepoa.com website.

Forms for these submissions can be found on the website under easyhoa.com/Documents/HOA Documents/Architectural Review Forms and Reference Information/. Please download and complete the appropriate forms for your project and submit them to the ARC email at docksidecovearc@gmail.com. The ARC meets regularly to review all submitted items. You will receive questions and/or approval in a timely manner.

To help the committee understand your project, please submit any additional documents, plans, or graphics that provide further insight into your proposed changes. Each step form includes a checklist of required items.

If you have any questions, please contact the ARC at docksidecovearc@gmail.com.

Thank you for your cooperation in maintaining the standards and appearance of our community.

Hello all neighbors,

Please see the attached new landscaping and maintenance guidelines attached. If there are any questions please reach out to the Dockside Cove POA mailbox.

Steve Durany

President, Dockside Cove POA Board

docksidecovepoa@gmail.com

470-228-3448

Treasurer – Tammy Fernandez

Secretary – Karen Powers

Several updates since our annual meeting in November.

• Please see the attached update to the ARC standards reference. There is one item clarified regarding how fines are enforced against a construction deposit first before being invoiced separately after a deposit has been exhausted.
• Please note that a communication of our ARC rules has gone out five times previously during 2025. It’s important that all owners, and not just builders, understand that any instance of heavy equipment being found on the roadway will result in a $250 fine for each occurrence. Unfortunately, the ARC and Board have had to enforce this requirement multiple times in 2025, and this is not what we want. Repeated offenses may also result in higher penalties being enforced as well. This requirement is for the preservation of our private roads, which we all pay for and need to protect, so we please ask that everyone be aware of this requirement.
• The ARC reference standards also note a $2,500 fine for unapproved breaches into buffer or conservation zones explicitly shown in the community plats or in violation of our covenants. Any work done in a buffer or conservation zone requires prior submission to the ARC and likely approvals or input from a variety of applicable parties.
• The Board officers made significant efforts to proceed with transitioning to the new management company for 2026. However, we ran into a strong difference of opinions with them on a number of points, such as control of operating funds and insurance requirements. As a result, we made a mutual decision with them to step away from proceeding further with the transition. While this is obviously discouraging given the amount of effort we’ve put in, we will continue to rely on our existing system. We will also continue to make improvements throughout the year to our processes with the expectation of making things easier on our volunteers.
• As most of you know, we have tried to keep membership on the Dockside Cove ARC to a rotational basis over the years and a number of our owners have volunteered to help us with various construction projects. I am soliciting the neighborhood again to see if there are others that might like to join. We would like new members to join that have not served previously as a way to keep this as a rotational volunteer role with the expectation to stay on the team for 6-12 months. We realize there are new owners in the neighborhood also, and this provides a great opportunity to be involved in the community. Please be aware that this role requires a commitment of several hours per month with the ability to respond to emails, review files, and attend a monthly Zoom call. Previous experience with construction, architecture, landscaping, or real estate design is preferred, but not necessary, just a willingness to help and be involved. Please email the ARC at docksidecovearc@gmail.com if there is interest.

Please note, the Board voted to approve the attached Dock Rules, effective September 3, 2025. Please familiarize yourself with these, and they will be saved on the docksidecovepoa.com website.

For everyone's reference, please see attached the latest version of the Fence, Hedge and Gate Guidelines that were approved by the ARC and Board as of Wednesday, August 6, 2025. This is also posted to the website under the Architectural Review Forms folder in the Documents menu.

Earlier this spring the POA acquired a few Stihl tools - backpack blower, string trimmer, and blade edger. This notice is to let all of you know that these tools are available for use for free by any owner that would like to borrow them. We will have a sign in/out list for them and ask that they be returned in the same working condition they went out. Currently the tools are stored in my shed (6105 Deepwater Cv). Please send an email if you would like to use them!

Effective June 30, 2025 - The ARC and POA Board have approved the latest versions of the ARC step forms. Also, new Pool and Water Feature guidelines have been drafted and approved. Please familiarize yourself with these documents, which are located in the ARC documents folder on the docksidecovepoa.com website.

With the recent work our volunteers have done in March and April, one major item we've accomplished was to edge all of the lots that have not been done in a very long time, which is mostly the unfinished lots. This has been a very time-consuming and physically demanding job. However, the POA was willing to do this service free of charge. This now gives us an opportunity to do a thorough clean-up on our sidewalks and curbs, which as a whole, have never been done as long as I can remember going back to at least 2016 when the lots were first put up for sale. Since then, the fronts of all unfinished lots have only been mowed by the landscaper with the cost built into POA dues. Developed lots have always been the responsibility of the owners for their own maintenance costs. Beginning in June 2025, costs incurred for routine maintenance for all lots, developed or undeveloped, will be at the cost of the lot owner. These items may include, but are not limited to - mowing, edging, bush-hogging, grass seed, tree removal, concrete repair, pressure washing, silt fencing, weeding, and sod installation. Lot owners may do this maintenance themselves or with their chosen vendor(s). However, if no action is taken within the time alloted from a notice the owner receives, then the POA reserves the right to complete the work with its chosen vendor and bill the costs back to the applicable lot owners. These decisions will be made at the discretion of the Board.

Second, the Board has decided upon a specific vendor for pressure washing all sidewalks, curbs, and storm drains that are in need of it. The work will be professionally done with pre-treatment to reduce the re-emergence of mold and bacteria. Each owner will receive a notice of where the determination has been made that pressure washing is needed. Any lot owner wishing to do the job themselves will have 21 calendar days from the date of the notice to pressure wash their sidewalks, curbs, and storm drains, otherwise the job will be done by our chosen vendor, and we will bill the cost back to each lot owner according to a 4-tiered scale based on the expected frontage. Lots that have satisfactorily pressure washed in recent months may be exempt from this round of maintenance. The pricing by tier is:

• Tier 1 - $100.00 for lots with less than 120 feet of frontage
• Tier 2 - $175.00 for lots between 121-162 feet of frontage
• Tier 3 - $250.00 for lots with 163-280 feet of frontage
• Tier 4 - $400.00 for lots with 281+ feet of frontage

To our volunteers - Thank you so much, and we appreciate your hard work! You all have worked very hard on this deep clean project of the neighborhood to get it looking as beautiful as possible.

PLEASE NOTE - The POA Board met last week and voted on the following items:

• They decided on a final design for the Deepwater Cove circle, which has been unfinished the last few years. The design includes crape myrtles, gardenias, and a birdhouse to properly frame the entrance to the dock trail, which will have additional landscaping done in the coming months. The previous and current boards have debated multiple design options for this circle over a long period of time, so we are pleased with the final choice that was made. We anticipate the circle improvements to be done this Friday, weather permitting.

• The board voted to require that the maintenance costs for all lots, whether built or empty, be handled by lot owners on a go-forward basis. For over 8 years, empty lots were mowed or bush-hogged at the cost of the POA, while built/finished lots are obviously handled by individual owners. This inconsistency will be fixed on a go-forward basis immediately. A more detailed notice will go out to all owners in the coming days that will itemize the maintenance needs that need to be addressed with 21 calendar days to complete the tasks. If the tasks have not been completed by the owner within the given timeframe, then the POA will find vendors to complete the work and bill the costs back to lot owners as necessary. This includes, but is not limited to, mowing, edging, grass seed, silt fencing, pressure washing, and concrete repair.

• The board voted to approve a revision to the ARC Standards Reference document (May 28, 2025 version attached). There are a number of important items that needed additional revision from the version we released in January, so we ask that everyone save this and familiarize yourself with it. All owners are responsible for understanding the ARC guidelines and communicating them to their builders or contractors. All ARC documents may be found on the docksidecovepoa.com site, so if you have any issues with access please let us know.

This is a repeat of my reminder from my March 6th communication that per the latest ARC guidelines (communicated on Jan 20th) we have specific rules regarding large equipment being used and loaded/unloaded on the asphalt streets. We also want to remind ALL OWNERS that YOU are responsible for communicating neighborhood rules to all builders, vendors, and contractors/sub-contractors as well as any actions they take. Unfortunately, I am having to send this notice out again due to repeated enforcement situations that have arisen since January. The purpose of this requirement is to protect the integrity of our private roads, and violations will result in fines.

Here is an excerpt of the applicable language:

· The Property Owner and Builder commit to maintaining clean roadways, including but not limited to clean up or pressure washing of dirt/mud within 48 hours of the streets being dirtied, or following notification by the ARC or Board. If this issue is not rectified within this timeframe, a fine of $50 per day will be imposed against the Property Owner. If the issue is not corrected within Seven (7) calendar days, the Board may elect “self-help” to correct the issue and all costs, plus an additional $250 fine will be assessed to the Property Owner.

· Bulldozers, skid-steers, backhoes, excavators, small wheeled mofettes, or other similar construction equipment, with or without tracks, are NOT allowed on the roadways. All such equipment must be loaded, unloaded, and/or run/operated on the Property Owner’s property and not on the road or sidewalk. This is essential to maintaining the integrity of our roads. If this is not possible, such as during the unloading of construction supplies, it is the Property Owner’s responsibility to ensure that protective pads or other measures are used on the roadway to prevent any damage to the roads. Any observed (documented) violation of this rule WILL result in a $250 fine against the Property Owner.

All ARC and governing documents can be found on docksidecovepoa.com. If there are any questions about these and other requirements please let me know.

REMINDER - Please remember that we have other properties surrounding us such as the old Camp Wow, the Jarrard farm, and homes on Autumn Mill Drive. Our covenants go into detail around setback and undisturbed area requirements for applicable lots, which we expect all owners to abide by.

This is a reminder that per the latest ARC guidelines communicated on Jan 19th that we have specific rules regarding large equipment being use and loaded/unloaded on the asphalt streets. We also want to remind all owners that you are responsible for communicating neighborhood rules to all builders, vendors, and contractors/sub-contractors.

Here is an excerpt of that language:

· The Property Owner and Builder commit to maintaining clean roadways, including but not limited to clean up or pressure washing of dirt/mud within 48 hours of the streets being dirtied, or following notification by the ARC or Board. If this issue is not rectified within this timeframe, a fine of $50 per day will be imposed against the Property Owner. If the issue is not corrected within Seven (7) calendar days, the Board may elect “self-help” to correct the issue and all costs, plus an additional $250 fine will be assessed to the Property Owner.

· Bulldozers, skid-steers, backhoes, excavators, small wheeled mofettes, or other similar construction equipment, with or without tracks, are NOT allowed on the roadways. All such equipment must be loaded, unloaded, and/or run/operated on the Property Owner’s property and not on the road or sidewalk. This is essential to maintaining the integrity of our roads. If this is not possible, such as during the unloading of construction supplies, it is the Property Owner’s responsibility to ensure that protective pads or other measures are used on the roadway to prevent any damage to the roads. Any observed (documented) violation of this rule WILL result in a $250 fine against the Property Owner.

Hello all neighbors,

This message is to notify everyone of the updated Architectural Review Committee Standards document that has been revised and implemented as of January 20, 2025. There are a number of updates to this document since the last version dated, December 2022. So we ask everyone to make note of this document, especially if you have current or pending projects underway. If there are any questions, please reach out to the docksidecovearc@gmail.com mailbox. Please note that all owners are responsible for complying with the guidance in this document, which is also stored in the documents folder of docksidecovepoa.com.

This message is to inform everyone that effective December 31, 2024 the Board approved new versions of the ARC step forms for construction/project submissions. These forms have been added to the docksidecovepoa.com website, or you can reach out to the ARC email (docksidecovearc@gmail.com) for copies of them. As noted previously, owners are responsible for understanding our neighborhood rules and guidelines, so it's always good to ask questions if you are unsure of something. The new step forms align with other changes voted on back in November.

Please note the following rules from the ARC Standards Reference related to burning in the community:

1. Burning of trees, brush or other debris is not an allowed method for any lot clearing or site preparation and is strictly prohibited. Debris must be removed or may be chipped.
2. No burning of trash or of construction material is permitted.  Hall County does not permit either activity. 

Our community also follows Hall County rules for burning, which may change on a daily basis due to the time of year and outdoor conditions. Please check this website if you intend to do any burning and need a permit number. https://www.hallcounty.org/1138/Burn-Permit-Number

Please note for the sake of clarity that it has always been the neighborhood's requirement that any breaking of ground for construction, whether it be a home, pool, fence or other is strictly prohibited unless explicit approval has been granted by the ARC or Board of Directors. This is inclusive of lot clearing and removal of healthy trees in clearly visible areas of the lot. Also, as of the notice provided on November 23rd, breaking ground for new construction also requires the neighborhood’s receipt of the necessary impact fee and refundable deposit. Please refer to the ARC materials on the EasyHOA site or request them for full understanding of the neighborhood requirements. While some situations do occur, please note that there is a variety of penalties that may be applicable. Any owner who has questions is encouraged to reach out to the Dockside Cove ARC mailbox or schedule time to talk over the phone with one of the members of the committee before taking action on a project.

Effective November 23, 2024, please note the following changes to the Architectural Review Committee and procedures that are now implemented:

• There is now a final checklist requirement for completion at the end of a construction project. A member of the ARC will be assigned to work with the owner to check off all items to validate project completion.
• Accompanying this checklist is a new requirement for a fully refundable deposit of $5,000 that will be returned to the owner at the end of the project once the final checklist has been completed.  This deposit applies to new construction.
• Separately, there is an impact fee of $5,000 that will now be billed for new construction.  All impact fees will be allocated to the road reserve for future improvements and repairs.
• Both the refundable deposit and the impact fee will be billed at the time of ARC submission for a Step 3 approval for “Clear to Frame" and before breaking ground.
• For improved transparency, the ARC will provide status updates for on-going projects at monthly board meetings going forward.
• Finally, all future proposed changes to ARC guidelines and recommendations for enforcement actions will require board approval prior to implementation or delivery.